Assistant Office Manager

SPECIFIC JOB DUTIES AND RESPONSIBILITIES:
• Provide Administrative support, and other related duties/ functions designed to assist the Office Manager
• Assist in obtaining and distributing clinical and physician schedules as necessary
• Attend offsite meetings as needed
• Assist in the scheduling and pre-authorization in hospital procedures as directed
• Managing staff questions, training, hiring, firing, etc.
• Assist Office Manager with staff coverage
• Provides assistance with the billing, resolving patient billing issues and answering inquiries
• Responsible for maintaining files and follow-up systems; sorts and distributes mail
• Assist in the coordination of calendars and arranging meetings
• Ordering medical and office supplies
• Maintains strictest confidentiality of patient’s records in accordance with CWPW policy and HIPAA regulations
• Ability to multi-task and set priorities accordingly. May be requested to perform other duties as necessary to ensure smooth functioning of the office.

PERSONAL AND BEHAVIORIAL CHARACTERISTICS REQUIRED OF THE JOB:
• Ability to adapt to new and unusual situations or changes without affecting performance
• Performs job duties and work is accomplished within appropriate time standards determined by division
• Regularly reports to work when scheduled. Reports back from break within allotted time frame
• Maintains a professional appearance and neatness as outlined by CWPW guidelines
• Understands and performs job duties and responsibilities
• Provides patients and staff with assistance when situation arises
• Actively participates as a team member by supporting decisions, accepting change, managing conflict effectively and valuing the contribution of others
• As an employee of CWPW, the position requires professionalism through courteous, prompt patient, staff and vendor encounters ensuring the values of the organization and commitment to quality patient care

Job Requirements:
2 years of medical office management experience

REF# WPP
Please fax resumes to 914-594-2336