Medical Office Manager

Responsible for managing, directing, planning and coordinating the administrative and academic activities of our New Rochelle division. This position will develop, implement and monitor processes and procedures aimed at ensuring efficient division operations and high levels of patient and physician satisfaction.

Specific Job Duties:

Supervises, trains and directs other office staff; provides cross coverage as needed
Addresses scheduling and staffing matters to ensure adequate coverage at all times
Mentors, trains and otherwise ensures that all staff members maintain excellent customer service skills at all times; ensures outstanding patient satisfaction at every patient encounter
Mediates employee issues; works with the Human Resource Department to hire, terminate, and/or discipline.
Interacts with physicians and physician leadership to grow the practice and improve the quality of care.
Works with physician leadership to prepare the annual budget; monitors such budget regularly and takes immediate action to address revenue or expense variances.
Coordinates and/or distributes clinical and physician schedules.
Assists with administrative functions as may be necessary (answering phones, scheduling appointments, preparing charts, obtain referrals, typing letters and manuscripts).
Prepares and approves bi-weekly payroll; ensures staff compliance with payroll policies.
Manages all aspects of the division’s revenue cycle (pre-certification, point of service payments, charge submission, etc.).
Ensures a daily reconciliation of billing is completed in a timely manner; conducts a root cause analysis to identify reasons for missed billing and takes appropriate corrective action with his/her superiors and physician leaders to address systemic issues.
Assists physicians with medical and fellowship appointments, calendars and arranging meetings.
Maintains and updates physician certificates and licenses, as necessary.
Maintains the strictest confidentiality of patient information and proprietary business matters.
Performs other duties as may be required, but not necessarily specified here, in order to ensure the smooth functioning of the division at all times.

Job Skills and Experience :

Associates or Bachelor’s Degree in related field preferred
Minimum of 3 years’ experience in a supervisory / leadership capacity in a medical office setting.
NextGen EMR a plus, PC experience, Windows and Microsoft Office applications.
Excellent verbal and written communications skills – ability to communicate effectively with all levels of staff; political and people skills to effectively manage change.
Detail oriented and able to handle multiple tasks efficiently.
Business acumen and insight into process evaluation and change management.
Ability to apply project management skills to meet goals and objectives.
Ability to hold team members accountable for meeting stated goals.
Ability to professionally resolve patient concerns and questions.
Actively participates as a team member by supporting decisions, accepting change, managing conflict effectively and valuing the contribution of others.
Although limited, must be able to travel for occasional meetings or training sessions.

REF# NEW ROC

FAX# 914-594-2336

Certified Medical Assistant – Full Time – (White Plains, NY)

Seeking a Full Time Certified Medical Assistant for a busy Pediatric Office located in White Plains, NY. Responsibilities include but are not limited to assisting the Physicians with routine clinical exams and procedures, lab work (this includes finger sticks), taking vital signs, scanning, faxing, keeping patient information updated, preparing the exam room, etc. Ideal candidate will have at least 1 year of medical office experience.

REF# WPP

FAX# 914-594-2336

Licensed Social Worker – Full Time – (Valhalla, NY)

Seeking a Full Time Social Worker to join a busy Pediatric Pulmonology team of physicians, dieticians, respiratory therapists, nurses and clerical staff located in Valhalla, NY. Our team provides care for a wide variety of chronic respiratory illnesses including Cystic Fibrosis, Asthma and technology dependent children. Candidate must be organized, detail oriented, extremely reliable, proactive, self-motivated with a positive attitude. EMR experience and expertise in Microsoft Excel is a plus. Responsibilities include, but are not limited to:

• Providing assessments and counseling patients and their families regarding the psychosocial aspects of their chronic respiratory illnesses.

• Advocacy to help patients and their families negotiate multiple systems, including insurance, employment, etc.

• Support family centered care to provide optimal management of their illnesses.

• Management of Cystic Fibrosis Center newborn screen program.

• Coordinate team based quality improvement work.

• Assistance with CF national patient registry.

• Participation in CF Foundation grant supported work.

Pediatric and/or Pulmonology experience preferred

Please fax resume to 594-2336

Ref # PULM

Medical Biller – Full Time – (Hawthorne, NY)

Seeking a Medical Biller for a busy Adult Nephrology practice located in Hawthorne, NY. Candidates must have at least 2 years of experience with Medical Billing. Responsibilities include but are not limited to data entry, insurance verification, obtaining referrals, familiarity with CPT and ICD-10 coding, charge entry and follow-up, collections, liaising with main billing office, recording data for PQRS. In addition will perform dialysis billing and data collection. Computer skills and MS Office Suite experience necessary. Some knowledge of medical front desk operations also useful. EMR experience is a plus.

REF # NAW

Fax resume to 914-594-2336

Out-Patient Infusion/Transfusion RN – Full Time – (Valhalla, NY)

Join our exceptional team of nurses providing transfusion, infusion, therapeutic apheresis and Cell Therapy collection services for our Pediatric and Adult Hematology/Oncology population.

This is a Full time position, Monday through Friday. On Call is required.

Comprehensive benefits package, excellent salary and generous on call compensation; EOP.

Responsibilities include IV insertion; central venous catheter access and care; patient assessment and compassionate customer service.

Requirements: NYS RN license; Strong IV insertion skills.

Experience in Apheresis, Critical Care or current hospital practice preferred.

REF# HEM/ONC

FAX# 914-594-2491

 

LPN – Full Time – (Bardonia, NY)

Seeking a Licensed Practical Nurse for a General Pediatrics office located in Bardonia, NY. Responsibilities include but are not limited to answering phones, taking patient vital signs, administering vaccines, hearing & vision tests, throat cultures, and in-office procedures. Must be computer literate and have excellent interpersonal skills. Current NYS LPN license is required. A minimum of 1 year Pediatric experience is preferred.

Hours needed are 9:00 am – 6:00 pm, Monday – Friday

REF# BARDONIA
FAX# 914-594-2336

Medical Billing Clerk – Full Time – (Tuckahoe, NY)

Seeking a Full Time Medical Billing Clerk for a busy Pediatric office located in Tuckahoe, NY. Responsibilities include but are not limited to: collecting and posting co-pays and payments for balances; managing patient accounts for monies owed; verifying insurances daily; assist with insurance authorizations; answering phone lines; scheduling appointments; and checking patients in/out. Ideal candidates will have at least 1 year of Pediatric medical office experience and pediatric billing experience. Candidate will be a backup Biller to current Biller. Candidate must be organized, detail oriented, extremely reliable, proactive, self-motivated with a positive attitude, and pleasant customer service. EMR experience is a plus but not a requirement.
Bilingual – Spanish is a plus

REF# Village

FAX# 914-594-2336

Billing Clerk – Full Time – (Washingtonville, NY)

Seeking a Full Time Medical Billing Clerk for a busy Pediatric office located in Washingtonville, NY. Responsibilities include but are not limited to: collecting and posting co-pays and payments for balances; managing patient accounts for monies owed; verifying insurances daily; assist with insurance authorizations; answering phone lines; scheduling appointments; and checking patients in/out. Ideal candidates will have at least 1 year of Pediatric medical office experience and pediatric billing experience. Candidate will be a backup biller to current biller. Candidate must be organized, detail oriented, extremely reliable, proactive, self-motivated with a positive attitude, and pleasant customer service. EMR experience is a plus but not a requirement.

REF# WASH

FAX# 914-594-2336

Medical Receptionist – Part Time (Scarsdale, NY)

Seeking a Part Time Medical Receptionist for a busy Pediatric office located in Scarsdale, NY. Responsibilities include but are not limited to answering phone line, scheduling appointments, greeting patients, keeping patient charts updated, insurance verification and collecting copays etc. Ideal candidates will have at least 1 year of Pediatric medical office experience. EMR experience is a plus, but not a requirement.

Interested candidates please fax your resumes to (914) 594-2336

REF # SCARSDALE

Licensed Practical Nurse – Full Time (White Plains, NY)

Seeking a full time LPN for a busy Pediatrics office located in White Plains, NY. Responsibilities include but are not limited to taking patient vital signs, administering vaccines, throat cultures, finger sticks, and in-office procedures. Applicant must be computer literate and have excellent interpersonal skills. Current NY LPN license is required. A minimum of 1 year Pediatric experience is preferred.

REF# CARING
Fax resumes to: 914-594-2336
Job type: Full Time